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Garstang Fairtrade Town

Garstang The World's First Fairtrade Town

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Minutes of Garstang And New Koforidua Linking Association (GANKLA) AGM 24th May 2011

Agenda

1. Present and apologies and short introductions 

2. Matters arising from minutes of 2010 AGM 

3. Election of Chair, Secretary and Treasurer 

4. Payment and review of subscriptions

5. Treasurer to present accounts 

6. Ceremonial Partnership Agreement and Unity Globe 

7. Report of recent visit to New Koforidua 

8. Projects Strategic Plan 

1. Communication

2. Community house 

3. Landscape project for New Koforidua and litter picking/clinic 

4. School chocolate workshops and the FIG Tree

5. Exchange visits 

6. Biennial survey in New Koforidua and Garstang 

7. New Koforidua becoming Africa’s first Fair Trade Town

9. A.O.B. 

1. Fair Trade Way 


Minutes

1. Present and apologies and short introductions 

Present: Bruce Crowther (Chairman), Graham Hulme (Treasurer), Richard Watts (Secretary), Ruth Bruce, Diana Corrnthwaite, David Marle, Sam Keay, Margaret Sherdley, Robin Graham, Anya Cross.

Apologies:  Mary Cammock, Tom Bamber, Cathryn Wilkinson, Ian Pye, Kathryn Corkish, Chris Barlow, Alex Briault, Avis Jones

Bruce welcomed members to the fifth GANKLA AGM. Introductions were made.
 

2. Matters arising from minutes of 2010 AGM 

No matters were arising from the minutes of the 2010 AGM and they were a true reflection of matters discussed.
 

 3. Election of Chair, Secretary and Treasurer 

Bruce invited members to stand for the positions of Chairman, Treasurer and Secretary. There were no offers and the incumbents agreed to continue in their respective roles.
 

4. Payment and review of subscriptions

Graham thanked those who had already paid. He went through the list of outstanding subscriptions and said he would chase these up. It was agreed that a deadline should be given for the payment. This was set as the end of June.
 

5. Treasurer to present accounts

The accounts were presented by Graham. Robin asked about the Inland Revenue, and could GANKLA be exempt from tax, such as if we were a charity? Graham said he would look into this, and Robin would send him an e-mail on this matter. Bruce mentioned that the two flags outside the council offices are new, and two new flags were also given to New Koforidua. The cost of these flags (£304) was met by the Fair Trade in Garstang (FIG Tree) project. Bruce asked if GANKLA could reimburse this money to the Fig Tree project. It was agreed that GANKLA would pay half. If members have any objections to this decision they should voice their opinions by the end of July.
 

6. Ceremonial Partnership Agreement and Unity Globe 

The Ceremonial Partnership Agreement and Unity Globe did go around some schools in the previous year before halting in the Mustard Seed coffee shop. Bruce informed members that they were welcome to sign the partnership book if they had not already done so, and that organisations were welcome to continue displaying them. It was agreed that the following schools would take them: June - St Mary’s and St Andrew’s. July - St Mary’s and St Michael’s. October – St Thomas’. March 2012 – Myerscough College. Graham and Bruce agreed to write an explanatory note including a map of Ghana to accompany the items, that would also include some cocoa beans and a cocoa pod. The proposed schedule above will be placed with the items, and when not being used the items would remain with Bruce.
 

7. Report of recent visit to New Koforidua 

Richard presented a handout to members summarising the successful recent visit in April to New Koforidua by Bruce and himself. The Community house was completed with the fitting out of the kitchen and the house was officially opened by the community. Meetings were held with the New Koforidua committee and the Traditional Council, and the friendship between the both communities strengthened. New Koforidua decided to declare as Africa’s first Fair Trade town on the 4th June being the joint 1000 Fair Trade town to do so. Photos from the recent visit can be viewed at: http://flic.kr/s/aHsjuun1dt
 

 8. Projects Strategic Plan 

1. Communication

The internet/email/video conferencing facility for New Koforidua will run out in August and at the present price will cost £222 pa to keep running. Bruce put forward that the FIG Tree could pay for it. Robin believed that it should be in the hands of GANKLA and that organisations could pay a rent for its use. Graham pointed out that the FIG Tree could become a member of GANKLA. It was agreed that the facility would be paid by GANKLA and be available free of charge to its members.

 2. Community house 

Promoting the community house was discussed. Robin offered to write to guide books informing them of this new place of accommodation for visitors to Ghana.

3. Landscape project for New Koforidua and litter picking/clinic 

Future projects were discussed. Richard informed the members that the landscaping project to help combat soil erosion in New Koforidua was already being undertaken by the community and was not considered to be a priority issue. However, the unsatisfactory condition of the health clinic was a more important issue. Likewise, the provision of solar lights was seen as a beneficial project by New Koforidua. Also, Ruth put forward that supplying mosquito nets would be worthwhile. It was agreed that GANKLA needed more direction from NKAGLA as to what they wanted so that GANKLA could assist. Hence, we are waiting to hear from the NKAGLA committee on these future projects.

 4. School chocolate workshops and the FIG Tree

Bruce introduced the FIG Tree project, which is planned to be an international visitor’s centre for Fair Trade based in Garstang. It was hoped to hold chocolate workshops at the FIG Tree premises, but the project is still seeking the go ahead from the local council. However, the workshops will take place on the planned dates of 5th/6th and 12th/13th July, using the 35kg of cocoa purchased in New Koforidua, even if they have to be held in schools. David Marle will co-ordinate with the schools involved and explore how the necessary funds will be raised. Members wished Bruce well and gave their support for the FIG Tree project.

 5. Exchange visits 

Bruce informed members that an exchange visit was planned to take place every two years, but 2008 was the last visit made. However, getting visas for visiting Ghanaians is difficult and expensive not to mention other travel expenses. It is hoped that a Ghanaian can visit next year. Members were requested to think of ways of fundraising for this event. Amongst fundraising ideas Robin put forward bag packing at supermarkets.

 6. Biennial survey in New Koforidua and Garstang 

This survey was carried out by the Fairtrade Steering Group in 2010, and needs to be conducted again in 2012. New Koforidua has not carried out such a survey, but it is hoped that they will do so. According to the Garstang survey 30.5% had heard of New Koforidua.

 7. New Koforidua becoming Africa’s first Fair Trade Town

New Koforidua will declare becoming a Fair Trade town on the 4th June as well as becoming one of the joint 1,000th Fair Trade Towns. See the website: www.fairtradetowns.org 
 

 9 A.O.B. 

Graham and Bruce informed members of the recently created Fair Trade Way that links Garstang to Keswick going through Fairtrade towns on its route. See the website: www.fairtradeway.org.uk  This heritage trail encompasses the major themes of fair trade, the slave trade, the Quaker movement and chocolate. In the future it is hoped that the walk will be extended to encircle England and Wales linking Fairtrade Towns in the UK.

Robin informed members that he is visiting Ghana on the 20th August and if anyone wanted to join him that they were welcome to do so.

Ruth told members that she will be going to a conference and presenting a paper on Fair Trade in Montreal later in the year. She will be giving this presentation to Soroptimist International on Wednesday 22nd June at 7.30pm in the Garstang Country Hotel and Golf Club. If anyone would like to attend please contact Ruth: brucemr@btinternet.com.

Bruce thanked members for attending and thanked Ian Pye for the use of the room.

 

 

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