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GANKLA AGM 2012

Garstang The World's First Fairtrade Town

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Minutes of Garstang And New Koforidua Linking Association (GANKLA) AGM 16th May 2012


Agenda

1. Present and apologies, and short introductions

2. Matters arising from minutes of 2011 AGM 

3. Election of Chair, Secretary and Treasurer 

4. Payment and review of subscriptions 

5. Treasurer to present accounts 

6. Report from NKGALA and discuss future actions

7. The FIG Tree and chocolate workshops 

8. Future exchange visits 

9. A.O.B. 

a. Biennial survey on Fairtrade and New Koforidua link

b. Congratulations to New Koforidua, Africa’s 1st Fair Trade Town

c. Fair Trade Way walk in August 2012
 

1. Present and apologies, and short introductions 

Present: Bruce Crowther (Chairman), Graham Hulme (Treasurer), Richard Watts (Secretary), Ruth Bruce, David Marle, Sam Keay, Alex Briault.

Apologies: Robin Graham, Cathryn Wilkinson, Stuart McPhilips

Bruce welcomed members to the sixth GANKLA AGM. Introductions were made.
 

2. Matters arising from minutes of 2011 AGM 

A question was asked regarding whether or not GANKLA was now exempt from tax if GANKLA were to register as a small charity. Graham said he will look into this. David asked about the globe’s tour around schools as it had not reached his school. Bruce responded by saying that the globe and other resources in the FIG Tree centre could be borrowed and used for community use.

There being no other matters arising, the minutes of the 2011 AGM were accepted as a true reflection of matters discussed.
 

3. Election of Chair, Secretary and Treasurer 

Bruce invited members to stand for the positions of Chairman, Treasurer and Secretary. There were no offers and the incumbents agreed to continue in their respective roles.
 

4. Payment and review of subscriptions

Some subscriptions were paid. Invoices were requested from Myerscough College and St. Thomas’ Primary School. Graham appealed for all subscriptions as this was an important source of income. Since some members had asked for invoices it was agreed that all members should be invoiced by Graham. He outlined the three sources of income: donations, subscriptions (individual and organisations), and an annual donation from Moorgate Primary School in Bolton to whom he will send a certificate and thank you letter for their generosity. 
 

5. Treasurer to present accounts

The accounts were presented by Graham. The current balance before subscriptions is £404.50. Money was spent on flags and the internet link for New Koforidua. Walter, a member of the New Koforidua committee, is looking for a cheaper internet provider. Last year the link cost £222 which should cover costs up to August 2012 but clarification is needed from NKGALA as well as needing to know the cost to provide an internet connection for 2012/13 so that GANKLA can be well prepared for the upcoming expenditure. Bruce pointed out that the video link with New Koforidua is free to GANKLA members. The FIG Tree would use the link for workshops and would charge a fee which would be discounted for GANKLA members.

Ruth pointed out that there is an ‘easyfundraising’ website, (and an ‘easysearch’ website), whereby department stores give a donation to your charity for orders that are placed. Graham to look into this.
 

6. Report from NKGALA and discuss future actions

Bruce read out a report from Walter. This included the community house which is in good shape, but has not had any visitors for some time. Bruce appealed to all members to advertise the community house as its availability needs a much wider audience. Sam would advertise it at Myerscough College, especially with regard to gap year students. Sam also said she would contact the student union president at Myerscough College to see if any fundraising could be carried out for GANKLA. Richard will try and advertise the house in travel guides, such as the Lonely Planet, Rough Guides and the Lonely Planet Thorn Tree website. Richard will also contact our Ghanaian friends, Lucy and Samuel in the capital Accra, and arrange for posters advertising the house to be distributed to the tourist information office, backpackers’ hostels and small hotels. Ruth mentioned the possibility of Traidcraft visiting the house. Richard would look into this.

The NKGALA report went on to give their finances as not being healthy. Two missing books have not been found and are deemed to be lost. Bruce has requested more information on their accounts and has asked for their priorities, so that GANKLA can assist with future projects. The GANKLA committee supports NKGALA and wishes all members every success in forth coming projects.
 

7. The FIG Tree and chocolate workshops 

David asked how the chocolate workshops were progressing. Not all GANKLA member schools would be taking part this year. Next year St. Thomas’ Primary School will work with The FIG Tree to develop a Year 6 lesson plan as part of the Fair Trade, slave trade and Quaker heritage Lottery funded project. Bruce reported that schools were interested from afar afield as Germany, as well as a high school in Manchester. The FIG Tree was still experimenting with the best way to run the workshops. Sam asked if there were any drop in sessions suitable for Myerscough College students. Bruce replied that there was the video link with New Koforidua and that groups could visit the FIG Tree. The FIG Tree is very keen to work with all interested parties to adapt the workshops according to people’s needs.
 

8. Future exchange visits 

We are committed under our Partnership Agreement to try and arrange exchange visits every two years but unfortunately due to limited resources this has not been possible. David will look into the possibility of a visit, and hopefully an exchange visit, for St. Thomas’ in 2013. All GANKLA members are invited to consider an exchange visit. Myerscough College could particularly consider an exchange visit with its involvement in agriculture and academic opportunities for students.

 

9. A.O.B. 

a. Biennial survey on Fairtrade and New Koforidua link

Under our Partnership Agreement we are committed to holding a survey to measure impact of the link and awareness of Fairtrade in Garstang every two years and one is due in 2012. No survey has yet been completed this year but the Garstang Fairtrade Steering Group is looking into conducting one. No survey has yet been carried out in New Koforidua. 

b. Congratulations to New Koforidua, Africa’s 1st Fair Trade Town

New Koforidua became Africa’s first Fair Trade Town in June 2011, declaring as part of the 1,000th Fair Trade Towns celebration. We congratulate the NKGALA committee in making this bold declaration and wish New Koforidua every success and prosperity that this declaration may bring.

c. Fair Trade Way walk in August 2012

Bruce and Graham will be leading the Fair Trade Way walk again in August 2012 accompanied by Pushpanath Krishnamurthy, Global Executive for Oxfam, to promote the Oxfam GROW campaign and raise funds for Oxfam and the FIG Tree Centre.
 

Bruce thanked members for attending.

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